Why focus needs protection
Interruptions drain momentum. Meeting overload and constant notifications make deep work rare. Focus windows and no-meeting blocks restore space for thinking and execution.
- Unproductive meetings can consume dozens of hours each month.
- Context switching erodes quality and slows delivery.
- Protected focus windows create reliable output time.
Set a no-meeting day
- Pick one day or half-day and communicate the rule clearly.
- Define what counts as an urgent exception.
- Encourage async updates to replace status meetings.
- Review after four weeks and adjust based on outcomes.
Focus windows and boundaries
- Block deep work in the calendar and mark it as busy.
- Batch communication checks into fixed windows.
- Use Do Not Disturb modes during focus blocks.
- Signal focus time with a status update or physical cue.
Async communication templates
| Tag | Meaning |
|---|---|
| Respond in 24 hours | Thoughtful response needed, not urgent. |
| For awareness only | No action required, read when you can. |
| Decision needed | Provide a clear yes/no or choice by a deadline. |
| Blocked | Waiting on input before work can continue. |