Frequently asked questions
How many time blocks should I schedule per day?
Start with 4 to 6 blocks including breaks. Over-scheduling creates pressure and makes the plan brittle.
What if my day is full of meetings?
Reserve at least one short focus window each day and protect one meeting-free block each week. Pair this with async updates.
Does time-blocking work for creative work?
Yes. Creative work benefits from protected space, especially when you align blocks with your best energy window.
How do I keep the system from becoming rigid?
Add buffers, leave open slots, and review weekly. The goal is guidance, not perfection.
Is AI scheduling safe to rely on?
AI should assist, not replace judgment. Review outputs regularly and keep sensitive data protected.
Glossary
- Time-blocking
- Assigning tasks to specific calendar windows instead of a list.
- Energy-based scheduling
- Aligning task difficulty with your daily energy peaks and dips.
- Focus window
- A protected block of time reserved for deep work.
- Task batching
- Grouping similar tasks to reduce context switching.
- Timeboxing
- Setting a strict limit for a task and stopping when it ends.
- Async update
- Sharing progress in writing or video instead of live meetings.